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Independent Financial Audit Services (RFP)

Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) is a joint powers insurance authority consisting of 28 member cities in the San Francisco bay area. Members of PLAN JPA collectively share the risk of self-insured losses and purchase a broad range of risk management services including, but not limited to program administration, accounting and finance, claims administration, risk control, loss prevention, actuarial services, training and education, and legal services to support the shared risk programs.

SCOPE OF SERVICES
A. The audit shall be made in accordance with Auditing Standards Generally Accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Controller General of the United States, and the State Controller’s Minimum Audit Requirements and Reporting Guidelines for California Special Districts.
B. The audit shall include a Report on Compliance and on Internal Controls over Financial Reporting in accordance with Government Auditing Standards. The auditor shall communicate any reportable conditions found during the audit.
C. Prepare a management letter, if necessary, with statements, observations, opinions, comments, or recommendations with regards to the financial statements of the PLAN JPA and its systems of internal control.
D. The auditor’s report must be completed and delivered to the PLAN JPA no later than November 30th, following the end of the year being audited.
E. The auditors will be required to present the audit report to the Executive Committee annually. The Executive Committee meetings are generally held in San Bruno, CA or at an otherwise pre-announced location.

PROPOSAL REQUIREMENTS
Each Proposal shall contain as a minimum:

A. Organization: A brief description of your firm. Please include the name of the individual to contact for further information, if necessary, and the name of the lead person who will conduct the audit, if different, as well as a summary of similar work or audits performed by your firm in the immediate past two years. Please also include references.
B. Personnel: A description of the qualification of all professional personnel who will be conducting the audit. This should include a brief resume of each professional and a summary of similar work of audits performed.
C. Methodology: A description of your overall approach to the audit, including the work plan, specific techniques that will be used, specific administrative and operational management expertise, and auditing principles/standards that will be employed. Please provide a statement of assurance that the timeliness of the audit reports can be achieved.
D. Conflict of Interest: Disclosure of any past or current business or other relationship with the PLAN JPA or any of its member districts that may have an impact upon the outcome of the audit. Include a listing of any current clients that may have a financial interest in the outcome of the audit.
E. Cost: The total contract bid price or cost, by year, your firm is proposing to the PLAN JPA. The total cost must be an exact amount. The cost must be detailed as to classes of personnel to be used in the audit and include the estimated number of hours and cost for each class. Other costs including travel and other out-of-pocket costs may also be included.

SELECTION PROCESS
Upon receipt of the proposal, the staff of the PLAN JPA will review each firm’s response to this Request for Proposal. Failure to properly address all the items set forth above may disqualify the prospective auditor’s proposal. PLAN JPA reserves the right to reject any or all proposals at its sole discretion. At their discretion, staff may interview one or more firms to further assist in the review process. PLAN JPA reserves the right to award the contract to the auditor at its discretion depending upon multiple areas of criteria.

All proposals must be received in our office via email to Katie Sullivan (Katie.Sullivan@yorkrisk.com) by 5:00 p.m. on May 22, 2019. Late proposals will be rejected. Any questions concerning this RFP should be addressed to:

Ritesh Sharma
FINANCE MANAGER
PLAN JPA
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
Phone: 916.244.1146
Email: ritesh.sharma@yorkrisk.com

Click on the link below to read the full RFP.

Final Filing Date: 
Wednesday, May 22, 2019 - 5:00pm
Company: 
Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA)