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Workers’ Compensation Claims Administration Managed Care Services

Conejo Valley Unified School District

Dear Potential RFQ Respondent:

Conejo Valley Unified School CVUSD (“CVUSD”) invites you to respond to this Request for Quotations – Workers’ Compensation Claims Administration and Managed Care Services (this “RFQ”). Please see Part III - Specifications for program requirements. Quotes for any other programs or services will not be considered. Program effective date is July 1, 2019. You may quote on any of the programs/services you are qualified to provide, and you are welcome to partner with any other service provider to provide a comprehensive response to this RFQ.

Respondents must complete the cost table and questionnaire in Appendix A, the supplemental questionnaire in Appendix B and the non-collusion declaration in Appendix C. Each section in Appendix A (Section I and Section II) will be considered on a stand-alone basis and CVUSD reserves the right to select different service providers for services articulated in each section. If your programs require bundling of services requested in any of the sections, please specify this requirement clearly in your RFQ response. CVUSD requests that each quote be concise yet fully responsive, identifying only the pertinent and critical information and data requested.

In addition, you are encouraged to identify program fee reductions as an incentive for CVUSD to award multiple service sections to you. As an example, if you provide workers’ compensation claims administration services at a proposed fee and Managed Care services at a proposed fee, demonstrate an incentive to CVUSD by reducing your costs in one or both service areas if you are awarded service contracts for both types of administration services.

CVUSD is also particularly interested in receiving quotations that provide a multiyear cost guarantee.

Your response to this RFQ is due no later than January 31, 2019 at 12:00 p.m. PT. Submissions received after that date will not be considered. All questions, clarifications, or comments shall be submitted in writing (email OK) by January 14, 2019. Interviews (if you are selected for participation) have been scheduled for February 7, 2019 at the CVUSD offices located in Thousand Oaks, CA. Second interviews for finalists are scheduled for February 20, 2019. A notice of intent to award will be announced on or about March 4, 2019.

If planning to respond to this RFQ the following documents may be requested by email:

A. workers’ compensation loss run (10 years) valued as of 11/30/18;
B. public self-insurers’ annual reports (2015-16, 2016-17, and 2017-18).

All inquiries, communications, and RFQ submissions are to be provided electronically plus one
(1) hard copy, sent to the following contact:

Armond Sarkis, Risk Manager Conejo Valley Unified School District
750 Mitchell Road Thousand Oaks, CA 91320
Office: (805) 498-4557 ext 165 Email:

Please affirm your intent to participate in this RFQ process. Thank you for your consideration and we look forward to your response.

Best Regards,

Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services Conejo Valley Unified School District

Responses due by January 31, 2019 at 12:00 p.m. PT
Read full RFQ by clicking the link below.

Final Filing Date: 
Thursday, January 31, 2019 - 12:00pm
Conejo Valley Unified School District